Retail Agent Payables Report

The Retail Agent Payables Report allows an agency to keep track of what is due to their retail agents; what is payable and what has been collected.

To Generate a Retail Agent Payables Report  

1. On the Primary menu, click REPORTS.
2. On the REPORTS menu, click Reports. The Nexsure Reports dialog box is displayed.

3. In the Report Type list, select Accounting.
4. In the Report Category list, select Accounts Payables.  
5. In the Available Reports list, select Retail Agent Payables.  
6. Click OK. The summary tab is displayed showing the report selected in the header area.  

7. On the navigation toolbar, click New Report Criteria to go to the Nexsure Reports > Report Criteria dialog box.  

8. Under Organization Information, click [Select]. The Nexsure Organization Criteria dialog box is displayed. 

9. In the Nexsure Organization Criteria dialog box, select the desired organization information (in the Region, Territory, Branch, Department, and Unit lists) to query for the report and click Add.

Note: If the report is being run for the entire organization it is not necessary to make a selection in the Nexsure Organization Criteria dialog box. Only one Region, Territory, or Branch may be selected for each report. When filtering by Department or Unit, add the Branch first then add the Department or Unit.  

Once information has been added to the Include list, it can be removed by selecting the item and clicking Del to remove individual items or Clear to remove all items.  

10. If the organization information is correct, click OK. The organization information selected is added to the Nexsure Reports > Report Criteria screen. 
11. In the Date Information area, select date filters. Date filters are used to set the beginning and ending date of the report.  

The available options are:

• Date Type: Select either As Of Date or Date Range.
• As Of: Set the end date of the report by using either the calendar dialog box or entering a date in the box.
• Period: Periods can be selected from the Period list, which are based on agency accounting periods or can be entered manually if the desired date range does not fall within the standard accounting periods. Period range filters will return all transactions with a balance due within the date range of the report.
• Year: Fiscal years based on the general ledger periods and default to current year.
• Date From: Start date for a selected period.
• Date To: End date for the selected period. 

12. In the Retail Agent Information area, click the Ellipsis button to open a list of retail agents to make a selection.

12. In the Transaction Information area, make selections for the following:

• Balance Due Basis: Two options are available:
• Amount Collected
• Amount Due
• Receivables: Select the status of the receivables:
• Paid in Full
• Partially Paid
• Unpaid
• Include Zero Balance Due:
• No: Default, this option excludes zeros in Balance Due column on the report output.
• Yes: Include zeros on the Balance Due column on the report output.

13. In the Grouping / Sorting Options area, select the grouping and sorting options that affect the layout of the report.

The available options are:

• Group Field [1]: Apply a primary grouping by:
• Region
• Retail Agent
• Territory
• Sort Field [1]: Sort transactions in ascending order within groups. Available selections are:
• Client Name
• Date Booked
• Invoice Number
• Line Item Type
• Line of Business
• Policy Eff Date
• Policy Number
• Sort Order: Select either Ascending or Descending to sort transactions within the group field selected. Ascending will set the order from A-Z. Descending will set the order from Z-A.

17. In the Output Options area, make selections to show the details of the report.

The available options are: 

• Yes: Will show the details of the report.
• No: Will suppress the details – will show subtotals with grand total.

18. In the Page Break Options area, select where the page breaks in the report will occur.

18. In the Report Format Options area, select one of the options in the Format Type list.

The available formats are:

• PDF: This is the default setting that creates the report in a PDF format. The report data is static and cannot be manipulated.
• XLS: Microsoft® Excel® document that can be manipulated as an .xls file. The report is generated with the same formatting used in the PDF format so cells are merged and data may not be stored in individual cells.
• DOC: Microsoft® Word® document that can be manipulated as a .doc file.
• XLS (unformatted): Microsoft Excel document that can be manipulated as an .xls file. The report is generated with no formatting so cells are not merged and data is stored in individual cells. Column headers appear but page breaks are not inserted. 

19. In the Nexsure Reports > Report Criteria dialog box, click OK. The Retail Agent Payables report will start compiling.  

20. To update the compiling status, click Refresh on the navigation toolbar.  

21. Once the report Status is Complete, click the View icon to view the report.   

Related Topics 

Working with Reports